Outsourced Bookkeeping
Outsourced Bookkeeping
Your financial records are more than numbers—they’re the foundation of your business. Our outsourced bookkeeping services give you the accuracy and efficiency you need to make informed decisions.
Your financial records are more than numbers—they’re the foundation of your business. Our outsourced bookkeeping services give you the accuracy and efficiency you need to make informed decisions.
Efficient Bookkeeping, Decreased Employee Costs, Decreased Accounting Costs
What are the Costs?
How will outsourcing work in your business?
Accounts Payable & Receivables Management
Managing cash flow is critical to the success of any business. We ensure that your payables and receivables are handled accurately and efficiently.
Managing cash flow is critical to the success of any business. We ensure that your payables and receivables are handled accurately and efficiently.
Invoice Processing: Receive, review, and input vendor invoices promptly to avoid late fees and missed payments.
Payment Scheduling: Ensure timely payments to vendors while optimizing your cash flow.
Customer Invoicing: Generate and send invoices to your customers on time to maintain steady cash inflow.
Collections Support: Monitor outstanding balances and provide follow-ups to improve collection rates.
Expense Auditing: Verify vendor charges to ensure accurate payments and flag inconsistencies.
Bank and Credit Card Reconciliations
Bank and Credit Card Reconciliations
Keeping your accounts reconciled is key to financial accuracy and fraud prevention.
Keeping your accounts reconciled is key to financial accuracy and fraud prevention.
Monthly Reconciliation: Compare bank and credit card transactions with your financial records to ensure accuracy.
Error Identification: Detect discrepancies such as duplicate transactions, missing payments, or unauthorized charges.
Fraud Prevention: Identify and address any signs of suspicious activity.
Reconciliation Reporting: Provide detailed reconciliation reports that give you visibility into your financial health.

Expense Tracking and Categorization
Expense Tracking and Categorization
Proper expense tracking ensures you have a clear picture of where your money is going.
Proper expense tracking ensures you have a clear picture of where your money is going.
Detailed Expense Categorization: Accurately categorize expenses by type (e.g., office supplies, travel, payroll) to ensure precise reporting.
Receipt Management: Maintain organized records of receipts to support expense claims and tax preparation.
Recurring Expense Monitoring: Track recurring expenses to help you identify areas for cost-saving opportunities.
Budget vs. Actual Analysis: Compare your actual expenses against your budget to identify trends and make adjustments.

Payroll Processing
Payroll Processing
Timely and accurate payroll ensures your team stays motivated and compliant with regulations.
Timely and accurate payroll ensures your team stays motivated and compliant with regulations.
Payroll Setup and Maintenance: Configure employee profiles, benefits, tax rates, and direct deposit information.
Payroll Processing: Process payroll runs on a regular schedule to ensure employees are paid correctly and on time.
Tax Filings: Prepare and file payroll taxes, including federal, state, and local obligations.
Year-End Reporting: Generate and distribute W-2s and 1099s for employees and contractors.
Compliance Monitoring: Stay updated with changing labor laws and tax regulations to ensure full compliance.
Custom Financial Reporting
Custom Financial Reporting
We provide reports that give you valuable insights into your business performance.
We provide reports that give you valuable insights into your business performance.
Profit and Loss Statements: Detailed P&L reports that break down revenue and expenses to show your net income.
Balance Sheets: Summaries of your assets, liabilities, and equity to show your financial standing at a given point.
Cash Flow Reports: Detailed tracking of cash inflows and outflows to help you plan and avoid cash shortages.
Key Performance Indicator (KPI) Reports: Tailored reports that highlight critical metrics relevant to your business goals.
Customized Dashboards: Visual representations of your financial data, making complex information easier to understand and act on.

How much Does it cost to outsource your bookkeeping?

Of course that is almost impossible to answer until we see what your business looks like in terms of size, complexity and existing systems, but here are some of the indicators we use to determine your scope of engagement:
- If you want to keep your fee as low as possible, we can manage your accounts payable, enter deposits, reconcile the credit cards and bank accounts with a fee as low as $125 a week.
- Our full blown service, where we do most everything and provide financial advisory services (like a CFO), can run to $495 a week. (Maybe more if your business is complicated or your sales are over $2,000,000 a year.) Most of our customers are somewhere in between, as they decide what services they want.
- A good way to ascertain a ball park figure on pricing is to calculate the fully burdened cost of doing your books in house. (We will show you how to calculate the total burden cost of employees if you need a formula.) In most cases, figure our fee is going to be about half of what it is costing you now. Keep in mind, however, that outsourcing is far more effective if you're looking for "Best Practices" to run a great business, not just trying to shave 100 bucks a week off your overhead.
It will cost less than doing books in-house, even if you do the work yourself, as your time is better spent on sales and staff management.
In about 15 to 20 minutes, I can look at your current bookkeeping processes and give you a very clear idea on the cost of outsourcing.